COMBINED ORGANIZATIONS OF NUMISMATIC ERROR
COLLECTORS OF AMERICA (CONECA)
BOARD OF DIRECTORS (BOD)
ACTIONS FROM 01/01/2015 – 12/31/2015
Jason Cuvelier Secretary
The CONECA Board of Directors voted on the following motions:
Motion: made by Joe Ceravone (5/4/2015), seconded by Matt Draiss
The CONECA Board of Directors approve a budget of $975 for awards and recognitions in 2015.
Costs:
HOF acrylic award: $83.50
HOF coin: $300
Kenny Knapp Awards @ $23.05 each x 2 = $46.10
Lyndon King Award: $46.44
Literary Awards $17.60 each. X 25 = $440
= $917 Just an estimate and then of course there is a 6% tax added to that (~$55)
Budget Proposal = ~ $975
Passed
Yes: 9
No: 0
Abstain: 0
Motion: made by Peter Lukic (7/14/2015), seconded by Jason Cuvelier
I would like to make a motion to open up the annual 2015 meeting.
Meeting started by Mark Lighterman
Motion: Ken Potter (7/19/2015) seconded by Mike Ellis
I Ken Potter ask the Board to approve Jeff Ylitalo’s annual report; I ask for an approval of adding four pages to the ErrorScope, (designated to be used primarily for generating advertising revenue), and to raise advertising rates from $128 to $142 for a full page, from $64 to $75 for a half-page, and from $39 to $45 for a quarter-page ad; and to grandfather in our current advertisers and anybody that gets in before the November/December issue at the current rates for one year with the Board’s option to continue with current rates or to raise them to the new rates on those grandfathered in for the next year.
Passed
Yes: 9
No: 0
Abstain: 0
Motion: made by Matt Draiss (7/15/2015), seconded by Jason Cuvelier
I motion that we accept Jim’s (Membership Seat 1) report as is.
Passed
Yes: 9
No: 0
Abstain: 0
Motion: made by Ken Potter (7/22/2015) seconded by Peter Lukic
I move that we accept James Motley’s report.
Passed
Yes: 7
No: 0
Abstain: 0
Motion: made by Jim Motley (7/23/2015) seconded by Michael Howard
I make a motion to accept Peter Lukics, Rick Emery and Ken Potter’s reports as listed.
Passed
Yes: 8
No: 0
Abstain: 0
Motion: Michael Howard (8/1/2015) seconded by Ken Potter
Motion to allow Mark to appoint a committee of Peter Lukic, James Motley, Ken Potter and Mark Lighterman to a committee to look into creating an on-line paid members only section for access to James Wiles books, to allow Mark Lighterman to negotiate a contract with Wiles on revenue sharing as well as any other issues that need to be brought forth and to bring any and all contracts to be approved by the board before anything is signed. (Yes I know the last part is assumed but if it is in writing future boards should not allow any contracts without board approval)
Passed
Yes: 7
No: 0
Abstain: 0
Motion: Jim Motley (8/02/2015) seconded by Rick Emery
I would like to make a motion to accept Joes report as written.
Passed
Yes: 7
No: 0
Abstain: 0
Motion: made by Peter Lukic (10/17/2015) seconded by Matt Draiss
I would like to make a motion that the board discuss the options Mark has outlined below:
1) Is to rebuild his work into a usable, search-able resource that can grow and be something that we can be proud of. This option will take 5000+ man hours, around $4000 plus dollars in software and approx. $1200 a year to maintain it over. It will also take at least four years to get finished. Note: this time-line would require us to finish our own website and if and only if either or both of our website experts want to tackle this job (and it is something neither are willing to do at this time).
2) We host James books as they exist now as the html cd files. We will not change them as it is too labor intensive. With this option we will have around $1200+ in yearly expenses to host all of his and our sites. We need about 1/3 of those resources for our own needs to host the main site and forum so we have about $400 yearly in our own costs so at a minimum we need $800 yearly from either James, subscriptions or sponsors to break even. We need to recoup expenses from James first before profit is realized and we can let James keep any profit provided he pays all expenses up front. The reality is that he will probably not get the subscription base he needs to breakeven but at least we will have tried in good faith to make this a reality for him.
3) We do nothing. This leaves him the option to have someone else host his books directing them to other sites using information that belongs to us but that we have no right to claim for at least another 4 – 5 years.
The committee themselves are somewhat split so before I can and will approach James with what we want to do we need a motion (and a second) for one (or even a different option) from the board. We then need to discuss the options, add wording to protect ourselves and membership fully and then take a vote on this sometime later next week.
We need the motion first then we can discuss it (And if the motion is not the option you would vote for please state what option you would vote for so if we need to change the motion we can count on which option gives us a majority and we can move on from there). Also we need additional wording examples that we might consider that are nonnegotiable some that were discussed are:
1) CONECA will not be held liable if the subscription base is minor and does not bring in enough income to support operating costs as estimated above.
2) Expenses are covered first by James and/or subscriptions and profits does not enter the picture until all expenses are covered.
3) Our own new updated website and Forum will be completed and in place before the additional JW information is added. There should be NO time frame agree to for this.
4) This will be a 1 (or max 2 year) reviewable contract.
Discussed and tabled
Motion: Jim Motley (12/19/2015) seconded by Joe Ceravone
Motion for CONECA to purchase our own license for the VBulletin software.
Passed
Yes: 8
No: 0
Abstain: 0